Category: Ask

Trust Your Donors

Steven Screen  |  Ask
High trust.

If you’re at an organization that has a hard time approving new ideas in fundraising, keep reading.

(And maybe you’ve just arrived home from last week’s Nonprofit Storytelling Conference with your head full of new ideas you’d like to try!)

To many people working in nonprofits, new fundraising messaging and tactics can feel deeply risky. And so, some of your team will push back against your new ideas.

To those people, when they push back, here’s what I want you to say…

“I want you to trust our donors. I want you to trust that they could be giving more, and that they are adults.”

“I want you to trust that their support is deeper than a new message, new tactic, or new appeal could shake.”

“Let’s trust that our fundraising right now is not the best it can ever be. And let’s trust that, like larger organizations, we can regularly try new things and improve over time.”

Will each donor say “yes” every time we try something new? Of course not.

Will every “something new” work better than the thing it replaces? Of course not.

But until you trust your donors enough to regularly try new things, to ask for support more often, and try new messages, you’ll never tap into all the giving available to you.

Don’t let internal worries and fears put boundaries around your donors’ generosity. It’s your donors’ job to set their boundaries, not yours.

Trust your donors. Their generosity will astound you.

‘Pre-Existing Condition’

Steven Screen  |  Ask
condition

Your donors have what’s called a “pre-existing condition”…

They cared about your beneficiaries or cause before your organization came into their life.

Three examples:

  • Say your organization is a library.  Your donors cared about books, literacy and your community before they had even heard of your library.
  • Say your organization helps a tiny village in Ethiopia.  Your donors cared about kids, and people having enough food & an education before they had even heard of your organization or the village.
  • Say your organization provides access to activities for people with disabilities in the Tri-state area.  Your donors cared about people with disabilities, and about everyone being able to participate, before they heard about your organization.

Knowing this, what should your fundraising to individual donors primarily be about?

Should it primarily be about your organization?  Should it focus on your programs?  Should it be about what the organization has accomplished in the past? 

No!  Your fundraising should focus on the values and interests that caused your individual donors to pay attention to your organization in the first place.  (Note that I’m not talking about your comms to Foundations and other donors for whom your programs and your effectiveness are core necessities for them to donate.)

If you look at your appeals and e-appeals and find that they talk primarily about your organization… for instance, if you’re sharing the names of your programs and how they work… you could be raising more money from individual donors.

When we help organizations see their donors’ pre-existing conditions – and then change the organization’s fundraising to talk about what the donors cared about before they met the organization – the organization raises more money.

When you create your fundraising, don’t think, “We need to inspire our donors to give to our organization.”

Instead, think, “Let’s talk about what our donors already care about, and the difference their gift will make.”

5 Tips For Your Most Successful Digital Year-End Campaign

Steven Screen  |  Ask
5 Tips For Your Most Successful Digital Year-End Campaign

Are you ready?

According to Network for Good, most nonprofits raise about 1/3 of their revenue in December. And 11% of their annual total during the last three days of the year.

Year-end is the easiest time to raise more money online! Think about it this way:

Your donors are more likely to give during the last weeks of the year than any other time of the entire year.

And because year-end is such an important time for digital fundraising, we want to give you 5 tips that will ensure a successful year-end for your fundraising.

# 1: Use the same message in every channel

Some of your donors are online, some aren’t. Pick your strongest message, then repeat it through direct mail, email, your website, and social media. It’s more powerful for your donors to see the same message in different media channels than it is for them to see two different messages.  Repetition is your friend!

# 2: Ask early and often

You’ve been talking to your donors all year about what your organization does, you’ve told them how they can help. So this time of year, don’t Thank them. Or Report to them. It might feel counterintuitive, but our testing showed that Thanking and Reporting this time of year will cause you to raise less money than you could. Follow the advice below and just Ask well!

# 3: Emphasize the deadline

A deadline communicates urgency. December 31 is a natural deadline — for the tax year and for your organization. Tell donors your deadline and repeat it multiple times in your messages.

# 4: Set a goal

How much do you want or need to raise? What would it take for you to meet your budget? Feed everyone you want to feed by year-end? Shelter abandoned pets through the end of the year? Overcome a financial shortfall? Tell your donors the goal.

We need to raise $XX,XXX by midnight, December 31.

# 5: Communicate consequences

What will happen if you don’t meet the goal? Connect the donor right to the heart of your work.

We need to raise $XX,XXX by midnight, December 31 or we will have to cut back on the number of pets in our shelter in the coming year.

Or

We need to raise $XX,XXX by midnight, December 31 or we will not be able to advocate for the arts as effectively next year.

Whatever your organization does, if having less money means you would be able to do less next year, say so!

Most important tip? Start now!

10 Great Questions to Help You Collect Better Stories

Jonathan Steck  |  Ask
questions

As you know from our involvement with the upcoming Storytelling Conference, we believe storytelling in your fundraising can be very effective. A good story will help to support your fundraising offer and connect your donor to what your nonprofit does.

There’s good reason for this, too. Telling stories is what humans do best. Ever since we were drawing pictures onto the side of rocks, storytelling has been our go-to form of communication. With a good story, we’re able to share our passions, our hardships, and our joys. It’s often the best way to explain how things work, how we make decisions, how we persuade others.

For us fundraisers, a good story is vital to engaging our donors. A moving story, if told simply and well, will invoke emotion and motivate her to give. But putting a story together is not always easy. Especially when you’re dealing with beneficiaries who may be embarrassed, shy, or reluctant to share about the difficulties they’ve faced.

So how can you collect the information you need to tell a compelling story in your fundraising communications?

To collect a good fundraising story (including emotional quotes that you can use to help the donor feel something) you need to first see several sides of the beneficiary. And one great way to do that is to interview a beneficiary in person, over the phone, or via email.

But it’s not just a matter of asking them to “tell their story.” You need to ask specific questions that are worded and framed correctly. Do this, and you will get the responses you need.

To help you get started, here are 10 interview questions I’ve used to get great responses from beneficiaries. If you end up using any of these questions, make sure that you adjust the wording to suit your cause and your nonprofit.

  • Tell me your first memory of (what your nonprofit prevents or supports)?
  • What did you find most challenging about (the cause)?
  • What was the best/worst thing to happen?
  • What would someone be surprised to know about you?
  • Tell me how you first got involved with (your nonprofit)
  • What did you think when you first met (your nonprofit)?
  • Tell me how (your nonprofit) helped you
  • If you hadn’t met (your nonprofit) what do you think your life would be like?
  • What does your future look like now?
  • If you had the chance to say something to those who have helped you, what would it be?

You can also pepper any answers with follow up questions like, “What makes you say that? Can you give me an example? How did that make you feel?”

Stories inspire us to act. So whatever it is that your organization does for others – providing food, clothing, safe housing, safety, or spiritual support – capturing and then telling a beneficiary story can support your offer and help you raise more money.

Happy Fundraising!

How you can use the 80/20 rule to raise more money

Steven Screen  |  Ask
80/20 rule

At Better Fundraising we see a LOT of examples of the 80/20 principle in fundraising. 

Shoot, they even use an example from fundraising as the graphic on the Wikipedia page!  (A great summary of the 80/20 principle is to say that 80% of the effects come from 20% of the causes.)

A couple of common examples:

  • 80% of a company’s sales usually come from 20% of its customers
  • 80% of a country’s land is often owned by 20% of its people

What follows are three examples of this principle in fundraising, along with how you can use them to raise more money for your organization.

The 80/20 Rule in Major Donor Fundraising

About 80% of your individual donor revenue will come from 20% of those donors.  (And in recent years it’s been closer to 90% of revenue coming from 10% of donors).

The organizations that make the most of this reality (especially this year) are the ones who intentionally prioritize those donors with how they spend their fundraising time and budget. 

The 80/20 Rule in Direct Mail

If you look at eye-tracking studies, you’ll notice donors only read about 20% of appeals or newsletters. 

To be great at raising money through the mail, you need to know what portions of your letters or newsletters are most likely to be read.  Then you put the content that’s most likely to drive action in those locations.

The 80/20 Rule for Small Shops

For organizations that only send out a couple of fundraising pieces a year, 20% of their communications typically raise 80% of their individual donations.

In our experience, those organizations can always raise more money immediately.  All they must do is isolate the types of communications that raise the most money, send out more of those, and send out fewer of the type that raise less money.

That’s such a radically simple idea that most small shops believe it can’t be true.  But it IS true.  We’ve done it so many times I can give three examples off the top of my head:

  • Annual reports
  • Most e-news
  • Appeals that are general calls for support

We cancelled those by the bushel and never – not once – saw a drop in revenue. 

The Double Benefit

Here’s the great thing about applying the 80/20 rule: you get a double benefit.  You save the time and money from not doing an inefficient activity.  And you get that time and money to do more of an efficient activity.

The Questions for You

Look at your organization’s fundraising activities.  What activities don’t produce measurable results, and you should cancel them?

What activities drive the most revenue, so you should do more of those with your freed-up time and budget?

In your mailed communications, are you putting the most important content in the 20% of your letter your donors are likely to read?  

Savvy organizations are constantly measuring their fundraising results, so they know what should be jettisoned and what should be done more often.  Because there’s always a way to raise more by doing less.

This post was originally published on September 29, 2020.

Top 5 Appeal Tips

Steven Screen  |  Ask
Top 5 Appeal Tips.

I’ve reviewed a LOT of appeal letters.

Recently someone thought to ask, “What’s the advice you give most often?”

What a great question! I immediately wanted to know because it seemed like the top 5 pieces of feedback would make a great “checklist” to share with organizations who want their appeals to raise more money. So we did the research.

From hundreds of reviews, here are the Top 5 pieces of advice I give most often when reviewing an appeal or e-appeal…

#5 – Avoid using pronouns in underlined or bolded copy

The main reason to highlight specific sentences and sentence fragments in appeals is to pre-select what you want most people to read.

Here’s what I mean by “pre-select.” Most people will scan, not read, an appeal letter. As they scan, their eyes are most likely to stop on emphasized copy. So by bolding and underlining, you are in effect choosing for the scanner the parts of your appeal they are more likely to read.

And if you’re going to take the time to choose a sentence for a person to read, make sure they can understand that sentence without having read the rest of the letter. Which brings us to underlining pronouns and why not to do it.

If you underline a sentence that reads, “He needs it today” the person scanning your letter does not know who “he” is and doesn’t know what “it” is. The person’s limited attention has just been taken by something they can’t understand. Not good.

Whatever you highlight in your letter should be able to be easily understood without the context provided by the rest of the letter. It needs to make sense if it’s the only thing the person reads.

#4 – Ask donors to help one beneficiary, not to help all the beneficiaries

Appeals and e-appeals tend to work better when the donor is asked to help one person – one beneficiary – instead of asked to help all the beneficiaries.

To give you an example, a foundation that supports a hospital would likely write, “Your gift today will help cancer patients.” But the appeal or e-appeal would raise more money if the ask was, “Your gift today will help a cancer patient.”

Why? Because when a donor is asked to help just one beneficiary, it’s easier for her to say “yes” then when she’s asked to help an unknown, larger number of beneficiaries.

Additionally, it’s more believable. Say I’m a $1,000 donor to an organization that helps kids. Do I really believe them when they say, “Your gift will help all the children we serve”? I know the organization helps thousands of children, and I’m pretty sure my gift isn’t going to help all of them.

There’s a rule I have in mind as I create or review any piece of fundraising: I need to convince the donor to help one person before they will be interested in helping more than one person.

#3 – Include no more than 1 or 2 numbers in an appeal

Most numbers in appeals need context and thought before the donor recognizes why those numbers are important.

But because most donors don’t have the context, and are unlikely to put in the thought, the numbers become a part of the appeal that the donor doesn’t really understand.

Think about that for a second; the organization is using numbers to establish credibility and expertise… but is pushing donors away. The numbers have the opposite effect than the organization intends.

The numbers can be GREAT for Foundations, Partner organizations, Government grants, etc. But not for mass donor appeal letters and e-appeals.

And of course there are some numbers that are good to have in your appeals – you can read about those here.

#2 – Avoid “we” and “our” language

Your fundraising appeals and e-appeals should sound as if they were written by one person, for one person.

It should not sound as if an organization is writing a donor. It should sound as if a person is writing a donor.

Are there times with the editorial “we” makes sense? Sure. Some parts of annual reports come to mind. Your website. Blog posts, too.

But in your direct response fundraising, sounding 1-to1 is the way to go.

#1 – The only good news in an appeal should be that the donor’s gift today will help

Here’s something we see again and again – it’s like clockwork.

We’ll start working with an organization. Their previous approach to appeals was to “share a story of something they’ve already done, then ask the donor to do more of that thing.”

We change their approach to appeals that “share what’s needed today and how the donor can help.”

Their appeals begin to raise more money immediately.

Note: you should absolutely share past successes. That’s how your donors see that their gift to your organization was a good decision. But share the successes in separate publications; your newsletters, your blog posts, stories on your website, in e-stories, and your annual report.

Focus your appeals on something the donor cares about but that needs help, and the fantastic news that she can make a difference with her gift today.

This is hard because it’s counter-intuitive. But it works like crazy.

This post was originally published on October 19, 2021.

Lessons from 30 Year-End Fundraising Seasons

Steven Screen  |  Ask
Lessons from 25 Year-End Fundraising Seasons

This year will be my 30th year-end fundraising season. (In related news, I have a lot of grey hair.)

That means I’ve been a part of about 300 separate year-end campaigns for different nonprofits around North America.

Let me share with you what I’ve learned. Because we do lots of testing, pay close attention to what works, and have a pretty good handle on what works the best.

Today, I want to share how to think about year-end fundraising. It’s a short set of ideas that put you on the path to happy donors and full bank accounts.

Idea #1 – Your donors love to give, but they are busy

Before you do anything, just think about this for a moment. Your donors love to give! Share this idea with your staff and board. If you want to have a great year, you must remember that your donors love to give, but they are busy!

Most nonprofits think two unhelpful things:

  1. Our fundraising makes people give gifts they don’t really want to give.
  2. Every donor receives every message we send.

Neither of those things are true. And if you think those two things, you will only communicate with your donors a couple times in December. That’s a HUGE mistake.

Instead, remember that your donors love to give, but they are busy. They need to be over-communicated with during this busy season. (And if there’s a donor or board member who has already given their year-end gift, by all means remove them from the mailing list!) But for everyone else, you need to communicate to them often enough to break through all the noise, get their attention, and remind them to give you a gift.

Idea #2 – Think of your year-end fundraising as a service

That’s right. Not as fundraising, but as a service to your busy donors who love to give.

You are reminding them to do something they would love to do.

So what makes a good reminder?

  • A clear focus on the action you want them to take. In all your communications (letters, emails, your website, social) get to the point very quickly. Ask them to give a special year-end gift before the end of the year.
  • A clear focus on the deadline. Remind donors, again and again, that their special year-end gift is needed before the end of the year. Deadlines are magic in fundraising, and this is the best deadline you’ll ever have. Mention it early and often!
  • Remind them what their gift does. This is NOT a reminder of what your organization does with their gift. For instance, if you’re an Arts organization, don’t remind them that their gift ‘supports our programs to promote the arts…” Instead, remind your donors that their gift ‘supports the arts so that our community has a thriving arts scene and culture.’

Idea #3 – The only other ideas to add are reasons to give now

Resist the urge to talk about your upcoming capital campaign, or tell a story about somebody you’ve already helped.

The only other ideas to add are reasons your donor should give a gift right now. Things like:

  • Their gift will be doubled by a matching grant
  • Your organization has a shortfall and you need to ‘close the gap’ as quickly as possible
  • You have a big need for funds early next year and the donor’s gift will help

The Main Point

You can do these things and still write a warm, personal letter or email. Really, it’s a matter of focus. Make sure you communicate the main things in a way that donors who just briefly glance at your letter will still get the point.

So of course you can talk about how it’s been a good year. And you can thank your donor for their previous generosity. You can even talk about how pretty the snow is.

But those should not be the main, most noticeable parts of your letter. If you write and design you year-end fundraising following the principles above, you’ll raise a lot more money!

This post was originally published on November 13, 2017.

Messaging Mishaps

Steven Screen  |  Ask
What not to do.

There’s a difference between the messages most organizations want to send, and the messages that make donors want to give.

This is a Big Idea for organizations who want to grow their fundraising programs. Let me explain…

Most organizations have a way they like to talk about their organization and their work. They create this “way of talking about the organization” by having staff and core stakeholders come together and talk about why they think the organization is so effective and why its work is meaningful. And they talk about why they think people should give gifts.

Those ideas come together to form an organization’s messaging. And in some cases, those ideas are codified into a brand.

There are two important things to note here, and I believe they are the cause of most of the ineffective fundraising that’s out in the world.

First, note that the organization likes this messaging. Remember, the messaging is made up of the reasons staff and stakeholders think the organization is effective & meaningful. The “reasons for support” are the reasons those staff and stakeholders believe are the most important. The organization is sharing the reasons the staff and stakeholders think the donor should give a gift.

Second, most individual donors are markedly different from staff and stakeholders. The vast majority of individual donors – especially if an organization wants to scale past a few hundred donors – know less and care about different things than staff and stakeholders do.

Here’s a thought exercise for you…

If an organization sends out fundraising with messages that would motivate staff and stakeholders to give… but the people who receive the messages know less and care about different things than the staff and stakeholders… how well do you think the fundraising is going to work?

Not very.

The Leap

What happens for organizations that make “the leap” to the next level of fundraising success is that they start making their fundraising more other-centered.

The organization sets aside what staff and stakeholders like about their organization. They set aside why staff and stakeholders think people should support them.

The organization then does the hard work to figure out what donors tend to support. The organization does the hard work to figure out the messaging that causes regular people to respond.

So, are your appeals sending the messages your organization likes sharing? Or, are you sending or the messages that you’ve figured out are more likely to get a response? Because the messages an organization wants to send aren’t likely to be the messages that are most effective at causing individual donors to give.

***

If you’d like help creating and sending fundraising messages so that your organization makes “the leap” to your next level, get in touch. We stop taking new customers around the end of October because there’s so much to do for year-end, so if you’re interested, I’d encourage you to fill out this form for a free conversation.

Three Rules For ‘We’

Steven Screen  |  Ask
Three.

I read an appeal recently where the first sentence was:

“We’re facing a crisis.”

Think about that sentence with me for a moment. Who does the “we” refer to?

As far as I can tell, the possibilities for the “we” are:

  • The organization itself.
  • The writer and the reader.
  • Everyone on the planet.
  • Everyone who cares about the issue the organization works on.
  • Everyone in the city/region where the organization is based.

For now, let’s set aside how important first sentences are and how it’s not ideal to start an appeal with a sentence with multiple meanings.

Instead, let’s focus on that “we”…

The next time you read a piece of fundraising, I can almost guarantee you that you’ll see a “we” that could refer to at least a couple of groups. I make this error in my own first drafts all the time.

Over time I’ve developed three questions that I ask myself when I see the word “we” (and its close cousin, “us”). These questions are an easy way to make your fundraising writing to individual donors more clear and more impactful.

Can I make it abundantly clear who the “we” refers to?

This results in changes like this:

  • From “We care about the…” to “The staff and I care about the…”
  • From “We need to save the wetland…” to “Everyone who lives in this watershed needs to save the wetland…”

Fundraising that’s crazy easy to understand lowers the cognitive load on the reader. That keeps more people reading, and results in more money being raised. Clarity is good.

You get it. And speaking of “you”…

Can I directly include the donor?

This results in changes like this:

  • From “Together, we can…” to “Together, you and I can…”
  • From “We don’t want to cut back…” to “You and I don’t want to cut back…”

Directly including the donor with the word “you” gets them more emotionally involved, which increases the likelihood of them giving a gift.

And finally…

Can I remove the organization entirely?

Two examples for you:

  • From “We need your help more than ever…” to “Your help is needed more than ever…”
  • From “A gift today helps us make transformations like this possible.” to “A gift today makes transformations like this possible.”

Focusing the donor’s attention on their role, as opposed to the organization’s role, is a surefire way to keep individual donors more engaged in direct mail and email.

Any time you see the word “we” or “us,” ask yourself these three questions. You’ll make your writing more relevant to your readers, which is key to raising more from your readers.