Steven Screen, Author at The Better Fundraising Company

Charging Your ‘Fundraising Battery’

Steven Screen | February 4, 2025April 22, 2025Thank

Interestingly, the posts on this blog that tend to generate the most feedback are the posts that are about the Fundraiser, not about fundraising.

They are the posts where a Fundraiser feels seen for the work they are doing and the conditions they are doing it in.

So, here’s a note to all the leaders of Fundraising departments out there: make sure you help the Fundraisers you’re leading regularly recharge their “fundraising batteries.”

And I don’t mean giving them days off or spa days (though they aren’t going to turn those down).

I mean making sure they regularly connect with the power of their fundraising work, and feel appreciated for their fundraising work. I mean things like this:

A monthly exercise where they visualize donors giving gifts, and get that “little jolt of joy” that happens when you put yourself in a donor’s shoes as they make a gift.
Bring in an experienced donor who can talk about the joy of giving, and the positive role that fundraising plays in a donor’s life
Regularly practice “fundraising fika.”
Remind them that while the results of their work may feel like numbers on a spreadsheet, to look around at all the program activity and know they play a major role in making it happen.

Fundraising in a nonprofit (particularly smaller orgs) has its own unique difficulties. What other department regularly gets negative critical feedback from all the other parts of the organization? What other department’s wisdom and expertise is regularly pushed aside because of one person’s opinion?

So if you’re in charge of Fundraisers – make sure they regularly get to feel the beauty and grace of fundraising. You’ll recharge their fundraising batteries, you’ll have happy co-workers who stick around longer, and you’ll create a place where Fundraisers want to work.

Little Jolts of Joy

Steven Screen | January 30, 2025April 22, 2025Repeat

Here’s a challenge for you:

Just for a moment, for every single gift your organization received last year, envision a person writing out a check, or their finger clicking your “donate” button.

And because “every gift” is too many to visualize, just take a moment and visualize five people making gifts.

Do it. One after another, visualize five people writing checks and clicking donate buttons. They can be donors you know, or they can be “generic.” I’ll wait while you do it.

. . .

I suspect you’ll find that, if you really visualized five people making gifts, you just received 5 little jolts of joy and amazement and gratitude.

And I suspect the joy and gratitude you just received will “charge up your fundraising battery” a bit. If you think about it, you’re probably just a little more willing to do the emotionally hard work of fundraising than you were a few minutes ago.

I asked you to visualize that here, at the beginning of the year, because fundraising can be tiring. Asking for gifts can be hard. What’s more, we Fundraisers usually don’t feel gifts because all we experience are numbers on a spreadsheet or in your CRM.

But when you remember that behind every single check or click is an act of generosity… and a vote of confidence in you… and the funds needed for your organization’s work… then every gift should bring a little jolt of joy and amazement.

***

Hey, if you’re considering hiring Better Fundraising to create your email & direct mail fundraising, keep reading.

We have a special going: if you fill out the form on the bottom of this page, you’ll save $3,500 because we’ll give you last year’s prices for all of this year.

Here’s an example of a nonprofit’s experience hiring us about 3 years ago: they report a 36% increase in revenue and a 17% decrease in expenses. The increase comes from fundraising messaging & storytelling that connects with their donors better than ever before. And the decrease comes from eliminating projects and practices that weren’t helping the bottom line.

So if you’re interested in chatting, click here because the form is at the bottom of the page. You’ll be eligible for the discount, you’re not committed to anything, and we’ll set up a call to see if we can help you.

Cheers!

You Optimize What You Measure

Steven Screen | January 28, 2025April 22, 2025Repeat

What you decide to measure is important, because it determines what you tend to optimize.

Take email fundraising. One of the metrics that small- to medium-sized nonprofits tend to obsess over is how many unsubscribes they get. For organizations like this, one of the core principles of their email strategy becomes “minimize unsubscribes.”

That’s absolutely fine IF the nonprofit is also measuring and prioritizing “the number of new donors acquired via our email list” and “revenue from fundraising emails.”

All three of those metrics work in concert to produce an effective email fundraising program.

But if the main operating principle is to minimize unsubscribes, you end up with an email program that asks for support less often than it could, raises less money than it could, yet is pleased with its performance because of how few unsubscribes they have. Ouch.

Situations where organizations over-prioritize one metric happen all the time in fundraising:

Nonprofits that are constantly Asking for support raise lots of money in the short term… but have lousy donor retention rates
Nonprofits that relentlessly focus on ROI will see their ROI increase… and watch their impact shrink
Nonprofits who over-steward their donors out of fears around asking “too much”… will raise far less money than they could be raising

It’s easy to come up with a fundraising platform or strategy that just prioritizes one metric… but it never works in the long term.

Sustainable, growing fundraising is all about getting your mix right: Asking and Reporting, high-ROI major donor relationships and low-ROI donor acquisition, a few more unsubscribes and more email revenue.

So the next time you’re in a conversation that’s focused on just one metric, ask yourself and your colleagues what other metrics you should be considering.

Because if you’re optimizing for just one metric, there’s usually a dark side that’s being missed.

***

Related note: experienced Fundraisers are so valuable because they have the knowledge to help nonprofits “get their mix right” for short-term revenue and long-term growth.

So we’re excited to share that if you’d like one of Better Fundraising’s experienced experts to help you “get the mix right” for your donor communications strategy and messaging this year, get in touch before this Friday night.

This page will show you how, for less than the price of an employee, Better Fundraising can write & design your print & email fundraising for you. (We’ll get your mix right, I promise.) 🙂

And if you fill out the form on the bottom of the page before Friday night, we’ll honor last year’s pricing if you decide to hire us. That’s a savings of $3,500.

Filling out the form by this Friday doesn’t commit you to anything. But we love fundraising, and we’d love to help you!

Weird but True (and Important)

Steven Screen | January 23, 2025April 22, 2025Ask

Here’s something weird but true:

Your Staff and Board receive more of your fundraising communications than your donors do.

That might not seem possible, but here’s how it works:

The Staff and Board of a nonprofit tend to open and read everything the organization sends out… but donors don’t.

Let me give you an example, and then I’ll share why this is so important.

For example, if you send out a fundraising email, almost everyone on your Staff and Board notice and look at it. But if your email open rate is 30%, then 70% of the people on your email list did not see the email.

So your Staff and Board received an email, but effectively 70% of your donors did not.

And if you send out an appeal letter, everyone on your staff and Board will notice and take look at it. But maybe 50%* of donors opened the letter.

So your Staff and Board received an appeal letter, but about half of your donors didn’t.

Play this out over the course of a year and your Staff and Board have received a lot more of your fundraising than your donors have. Put another way, the Staff and Board understand how many pieces the organization is sending to donors, but they don’t understand how few pieces the donors are receiving.

Consequently, most nonprofits have an over-inflated sense of how much they are communicating with their donors.

The Consequence

When Staff and Board don’t know this truth, they often inadvertently keep an organization smaller than it could be.

The Staff and Board base their advice on “how much communication is enough” on their own inflated perception, NOT on their donors’ lived experience.

Consequently, nonprofit Staff and Boards consistantly advocate for less communication than the organization could be sending out, which results in less money raised from individual donors.

At Better Fundraising, our general rule of thumb is that most individual donors see a little less than half of the fundraising an organization sends out. Keep that in mind as you build annual plans and campaigns, and you’ll communicate more effectively and raise more money.

And if you’re at a smaller nonprofit where your Staff or Board are handicapping your fundraising because of a mistaken understanding of “how much we’re communicating with our donors,” please share this post with them.

Getting Staff and Board to recognize the situation, and then moving past the stage where “my Board/boss won’t let us send out any more fundraising because s/he thinks we send too much,” is a step made by every organization with a thriving individual donor fundraising program.

***

* This is an educated guess. The published data on direct mail open rates is self-reported data, which is notoriously inaccurate.

“Did my gift make a difference?”

Steven Screen | January 21, 2025April 22, 2025Report

At Better Fundraising we have come to believe that a large number of your individual donors are wondering something:

Did their gift to your organization make a meaningful difference in the life of one of your beneficiaries?

We think donors are wondering that because when an organization shows & tells donors the specific differences their gift made possible, and uses stories about the individual lives of beneficiaries to illustrate the difference, the organization retains more donors and raises more money.

So as you look at your communications plan for your individual donors, do you show and tell them that their gift made a difference?

If you’re not already doing this, you’ll be surprised at how powerful it is for donors to read the phrase, “Your gift made a meaningful difference” and be told a story about one person that illustrates the difference.

Need an emergency fundraising email because of the LA fires?

Steven Screen | January 16, 2025April 22, 2025Ask

We’re replacing today’s blog post with a special announcement:

If you’re at a small nonprofit, and the fires in LA have caused you to need extra/emergency funds, we’d like to help: we will write an emergency fundraising email for you.

<< If you don’t work in/around LA, but know someone who does, please feel free to forward this post to them. >>

Watching the fires unfold this week has been heartbreaking. We work with people who have lost their homes.

Knowing how the nonprofit community jumps into action at times like this, there are hundreds (thousands?) of smaller nonprofits in LA who could use some emergency cash. And they don’t have the time or expertise or budget to get out an emergency email.

So we’d like to help.

If you’re at a small nonprofit and would like us to write a free emergency fundraising email for you, here’s what to do:

Send an email to info@betterfundraising.com
Give us a brief snapshot of what’s happening for your beneficiaries or organization
Tell us if your organization is too small to afford to do this on your own, or if you’ve just never really known how

We’ll reply with a few detail questions about your exact situation so we know what to say in the email. Once you send us the answers, we’ll write an emergency email for you within a day or two. We’ll also send a handful of tips that will help you with emergency fundraising in general.

We made this offer after hurricanes Helene and Milton last fall, and it was a joy to meaningfully help the organizations who took us up on our offer.

We are inspired by all that nonprofits in the LA area are doing right now. This is the way we can help, and just like you, we’ll help as much as we can.

If you or your organization need an email, please get in touch!

Approach to Appeals

Steven Screen | January 14, 2025April 22, 2025Ask

This month we’re sharing the ideas and strategies that had an outsized positive impact on the nonprofits we serve.

Today’s idea is that there’s an approach to appeals (appeal letters and e-appeals) that, in our experience, tend to work the best.

Here’s the simplest summary of what the performance data leads us to believe:

The most successful appeals tend to be about the help that your beneficiaries or cause needs now, and how the donor’s gift will provide that help.
The less successful appeals tend to be about help that the organization has already provided, and request support for the organization.

When organizations change their appeals to be about the help that’s needed, and how the donor’s gift will help provide it, two things happen. First, each appeal raises more money. Second, the organization retains more donors year-over year.

Put another way, they start raising more money in the short term and in the long term.

Of course, appeals like this are only one element in an effective donor communications plan. And they take a lot of thought to create. For instance, appeals like this only describe part of an organization’s work. You have to choose which part of your work to talk about, and you have to talk about it in an accessible way.

But if you create appeals that follow this approach, you’ll start raising more money immediately.

***

If you’re interested in what it would look like to have Better Fundraising write and design your fundraising, fill out the “get in touch” form on this page. We’ll reach out to schedule a chat.

And if you fill out the form before the end of the month, we’ll give you our 2024 pricing for all of 2025, a savings of $3,500.

Foundations

Steven Screen | January 9, 2025April 22, 2025Repeat

There are some core, basic principles in fundraising. (As an industry, we tend to not talk about them enough because we silly humans like shiny things.)

But these core principles are part of every successful, national organization I know of. They should be the roadmap for the fundraising programs that small and medium-sized nonprofits are building.

Principles like:

Communicate with your donors regularly.
Focus more on improving the metrics that matter most, like “net revenue” and “retention rate,” and focus less on metrics like “likes” and “awareness.”
Infuse your individual donor communications with emotion.
You have to Ask, you have to Thank, and you have to Report.
Create as many fundraising assets as you can, and fewer fundraising art projects.
Use language your donors understand immediately.
Major Donor Management systems work better than ad-hoc approaches.
Build a donor pipeline. Have steps and benchmarks for everyone from “email list subscribers” to legacy givers.

The surest path to success is to build your fundraising program on and toward these principles.

Then, defend them and enshrine them. Make sure they don’t leave when your current staff do.

You could say these principles are boring, in the same way you could say that a foundation for a building is boring. But you cannot build a reliable, ever-expanding organization without a good foundation.

Take More Steps

Steven Screen | January 7, 2025April 22, 2025Repeat

This post is the first in a series of special posts for January. Last year we kept track of the ideas that had outsized impact on the small and medium-sized nonprofits we serve. Each of the posts this month is about one of those big ideas.

I hope they are helpful as you think about your fundraising this year.

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Every piece of fundraising you make & send is a step on your journey to raising more money.

Here’s the simple truth: the more steps you take each year, the closer you are to raising more money, because you get better when you practice.

You know those organizations that send out 10 appeal letters, 6 printed newsletters, and 50 fundraising emails? They can do that because they’ve practiced so much that their fundraising works great.

They don’t have different donors than you. They don’t have a better cause than you. They’ve just practiced more.

At some point in the past, someone at those organizations said, “Let’s figure out a way to make and send more fundraising.”

If your organization needs someone to say that, you can be that someone.

Don’t be afraid of making & sending more fundraising. The more steps you take, the better you get at taking steps.