Tag: practice

The Olympics and Year-end appeals

Steven  |  Repeat
Olympic

I watched a little of the Olympics last week and noticed how the champions at the Olympics have a lot in common with the champions of year-end fundraising.

What do they have in common?  The “champions” practice and compete all year long – not just when the spotlight is shining on them

There are a lot of nonprofits that send out a year-end appeal – and maybe one other appeal during the year.

That would be like the South Korean archery team just picking up their bows a couple times a year.  They’ll never reach their potential.

Instead, the archers practice all the time.  They enter several smaller competitions.  All building towards the Olympics.

Similarly, the nonprofits who want to “reach their fundraising potential” when the spotlight shines on them at year-end practice all year long.  They work on perfecting their Spring Appeal.  They sweat over every word of the Ask at their event.  They send out one e-appeal a month, track the results, and see what their donors are most likely to respond to.

They practice.  Because how do they expect to get better at something they only do once or twice a year? 

And because they’ve been practicing the whole year, they SHINE when the spotlight hits them.

They raise record-breaking amounts of money at year end.

You know those swimmers who break the world record as they win the gold medal?  That could be your nonprofit with your year-end fundraising – but you have to put in the practice.

If you haven’t been practicing this year, I suggest you start.  You’ll raise money this fall, and you’ll raise more money at year-end because of it.

And if you or anyone on your staff is worried that you’ll be asking too much, read this.

One More Thing…

You know how you probably won’t think about archery again until the next Olympics?  And how you probably won’t even think about archery in the meantime?

The archers don’t have a choice about that.  They don’t control what’s on the viewers screens.

But your nonprofit has a choice. 

If you choose to send more letters, and send more emails, you’ll be on your viewers’ screens a lot more often.

And then you won’t be forgotten.  Your donors will get to know you better.  You’ll build relationship.  And because of that you’ll raise more money and do more good.

Everything You Send Makes You More Effective

Steven  |  Repeat
Practice

All your bad appeals and e-appeals are useful and essential steps on the journey to great appeals and great donor communications.

No small nonprofit arrives on the scene sending out fantastic fundraising.

Nobody starts a nonprofit or ministry because they want to send out mail and email.

So you have to believe that a) “each piece of mail or email your organization sends out is an experiment and an opportunity to get better” and b) you’ll engage your donors and raise some money, too.

That’s a pretty good 2-for-1, no?

What simple email could you send out this afternoon that would be another “step on your journey” to great appeals and great donor communications?

How to Make Good “Fundraising Bets”

Steven  |  Repeat
Statistics

At the beginning of your fundraising career – or when you start doing more direct response fundraising than you have in the past – you need to make “bets” on what you think your donors will be most likely to fund.

You’re writing an e-appeal and wondering, “Should I talk about this program, or that program?”

You’re writing an appeal letter and wondering, “Should I ask donors to fund this, or to fund that?”

Each decision is a bet.

The more bets you make, if you pay attention to the results, the better you’ll get at making bets. And ultimately, the better you get at making bets, the more money your e-appeals, appeals, newsletters, and events will raise.

The way to get better at this is for your organization is to practice. 

Let me give you an example.  It’s an outlier for most of us, but it makes the point.

My mentor spent his career doing direct response fundraising for some of the biggest nonprofits in the country in the 60s, 70s, and 80s, including most of the national Christian nonprofits.

True story: by the end of his career, he had sent so many pieces of direct mail, to so many of the lists available, that he could make accurate predictions for how each letter would perform.

He would hold the mockup of the letter in his hand, look at the offer, and look at the writing and the design.  Then he would look at the mailing list that it was being mailed to.  Cultivation, acquisition, didn’t matter – he could tell you with relative certainty how many people would respond, what the average gift would be, etc.

I walked into his office once and he was concentrating so hard he didn’t notice me for a couple minutes.  He was as “in the zone” as it’s possible to be.  I watched him write some numbers in the margins of a printed-out spreadsheet, then I asked him what he was doing.

He said, “I’m writing down my predictions for how each letter to each mailing list is going to perform.” 

Here’s the amazing thing: he was usually correct to within a 10th of a percentage point on response rate, and within a dollar or two on average gift size.

It was remarkable.  It was otherworldly.

He was able to do it because he had done it so many times before.  He was very, very good at making “bets” for what an organization should talk about, how they should talk about it, and who they should talk about it to.

And when he was wrong – when one of his predictions didn’t match up with what actually happened, he would say, “Huh, I wonder what I missed?”  And then he’d look at the letter and the list to figure out where he had gone wrong, so that his next bet was more accurate.  So that his next bet raised more money for whatever nonprofit he was serving.

You and your organization can get great at knowing what to talk about, how to talk about it, and who to talk about it to. 

But you have to practice.  A lot.

It’s not a gift, not a talent, not an ability.  It’s an acquired skill.

An Experiment in Photography Class

Steven  |  Ask
Photography Class

A quick story from Atomic Habits by James Clear…

  • “ON THE FIRST day of class, Jerry Uelsmann, a professor at the University of Florida, divided his film “Beginning Photography” students into two groups.

    Everyone on the left side of the classroom, he explained, would be in the “quantity” group. They would be graded solely on the amount of work they produced. On the final day of class, he would tally the number of photos submitted by each student. One hundred photos would rate an A, ninety photos a B, eighty photos a C, and so on.

    Meanwhile, everyone on the right side of the room would be in the “quality” group. They would be graded only on the excellence of their work. They would only need to produce one photo during the semester, but to get an A, it had to be a nearly perfect image.

    At the end of the term, he was surprised to find that all the best photos were produced by the quantity group. During the semester, these students were busy taking photos, experimenting with composition and lighting, testing out various methods in the darkroom, and learning from their mistakes. In the process of creating hundreds of photos, they honed their skills. Meanwhile, the quality group sat around speculating about perfection. In the end, they had little to show for their efforts other than unverified theories and one mediocre photo.”

The Lesson for Fundraisers

In my experience, the best way to raise more money via email and the mail isn’t to produce great fundraising, it’s to produce more fundraising.

Two pretty good appeal letters will usually result in more money for your mission than one “perfect” appeal letter.

And because you know you can ask more often, this approach is available to you.  Today.

(If you react negatively to the idea of asking more, please read the post I just linked to.  It’s written especially for you.)

The “two is better than one” approach is so successful for smaller nonprofits because it forces us to push aside perfectionism and fundraise in the real world, where practice, experience and failure are the best teachers.

You Are Fundraising in a Golden Age

For small organizations, the only real cost to sending out another email is the time it takes to write, format, program and send the email.

This was not possible 20 years ago. 

When I was beginning to practice all of this in the 90’s, it cost at least a couple thousand bucks to learn something because email wasn’t feasible for smaller orgs.

Think how much SLOWER the pace of learning was, and how much HIGHER the cost was to learn.

Compare that to today.  If you want, in the next three months you could learn what took me three years to learn at the beginning of my career.

You just need to practice.  It’s available to you.  An organization could start this afternoon, if they want to.

The Habit

Steven  |  Repeat
Habits

There’s a habit your organization can develop that will result in raising more money and keeping more of your donors each year.

It’s the habit of regularly using the mail and email to stay in relationship with your donors.  

Here’s why the habit of regularly sending mail and email to your donors is so powerful…

The habit of regularly Asking your donors to do meaningful, powerful things with a gift through your organization results in more gifts.  Donors in motion tend to stay in motion.  Donors at rest tend to stay at rest.

The habit of regularly Reporting to your donors shows and tells them that their gifts make a difference.  Donors who know their previous gift made a meaningful difference are more likely to give to you again than donors who don’t.

The habit of regularly contacting your donors always works better than “going dark” for weeks or months at a time.

The habit of regularly contacting your donors via letters and emails is more effective than Social.

The habit of regularly contacting your donors always works better than sending nothing.

Getting in the habit of regularly sending out mail and email, paying attention to the results, always works better than any other approach.

It’s a habit you must develop 

First, you must get past the idea that mailing your donors more than a couple times a year will somehow result in the mythical “donor fatigue.”  If you need help with that, look here.  Or here.

Then you have to realize that each piece you send out is not precious.  Each piece you send out is an overwhelmingly positive incident that raises money, keeps you in touch with your donors, and learning opportunity.

Then you just have to practice.  You need repetition.  Sending out mail and email is like any other skill; you get better with practice.

Show me an organization that has developed a habit of regularly mailing and emailing its donors and I’ll show you an organization that has deeper relationships with its donors and keeps more of its donors every year.

The Easy Way to Raise More Money and Keep Your Donors

Steven  |  Repeat
repeat

Really simple – but powerful – idea for your nonprofit…

If you communicate to your donors more through the pandemic, you’ll be more likely to retain your donors.

Your communications have to be relevant, of course. They can’t be all about your feelings about the pandemic and downturn. They can’t be about what the pandemic is doing to your staff or your partners.

Your communications need to be about your cause or beneficiaries. And they need to be about your donors.

Here’s The Big Idea

You know those “big” nonprofits who send out 14 pieces of direct mail and 75 emails a year?

They don’t send so many pieces of fundraising because they’re big organizations.

They became big nonprofits because they send out 14 pieces of direct mail and 75 emails a year.

Wait, What?!?

Here’s what happens:

  • Your organization sends out a couple more fundraising appeals and emails than normal
  • You pay attention to results, and your organization learns more about what works and doesn’t work for your fundraising
  • Your organization gets more efficient at creating each piece of fundraising
  • Soon each piece raises more money and costs less to make
  • Now your organization is raising more, doing more good, and getting bigger

You get bigger because you start mailing more and learning more.

It’s All About Reps

The way to get better at direct response fundraising (your appeals, e-appeals, newsletters, etc.) is to practice.

You need more reps.

More practice + pay attention to results = learn more about what works

Learn more about what works + more practice = more money

So, during the incredible fundraising opportunity we’re all living through, figure out how to get more practice.

With time not spent on other things, could you send out two more e-appeals this month? (And don’t worry about “donor fatigue,” instead worry about being relevant.)

With time not spent on other things, could you get a couple powerful e-reports out? (You know, so your donors know that their gift to your organization makes a difference, so that they are more likely to give you a gift the next time you ask?)

Get more reps in. Pay attention to results. If the myth of donor fatigue is stopping you, throw that idea out the window, it’s useless.

Practice.

Get better.

Do more good.